A day with Narada

This is one ordinary day at a parts distributor with three branches. It shows who opens which page, when, and what they do. Your day will differ, but the rhythm is the same: Narada works overnight, people decide in the morning, and nothing goes out without a person.

When	Who	Page	What happens
Overnight	Narada		Reads yesterday’s files, checks the business, rebuilds the buy list
7:30	Owner, on a phone	Overnight Review	Skims what Narada investigated overnight
8:00	Buyer	Today	Works the list from the top, about 10 minutes
9:00	Buyer	What to Order	Checks Due ≤7d: what runs out before the next delivery
10:00	Buyer, on order day	What to Order	Builds the week’s purchase orders
Afternoon	Anyone	Ask Narada	Asks questions in plain words
Once a week	Owner or finance	Cockpit, Collections	Checks cash and chases what customers owe
Friday	Owner	Health	Sees how the business has moved

Overnight: Narada does the counting

At night in your time zone, Narada reads the newest files from your ERP: sales, stock and purchase orders. It checks your data, your stock and your open orders. It works out what to order for every part at every branch. It looks into the biggest problems and writes a short memo for each.

Nobody has to be awake for this. If a file is late, Narada still runs on what it has, and Today says so.

7:30: the owner, on a phone

The owner opens Overnight Review before leaving home. One card per investigation, each a few lines: what happened, why, and the next step. Looks right or Skip each one. It takes about a minute, and it decides what to open first at the desk.

8:00: the buyer starts on Today

The buyer opens Today. The money at the top says what is at stake, one kind at a time. Under the money, one line says what waiting on today’s list costs each day.

The buyer works the list from the top. One item says a fast-selling filter will run out at the north branch before its next delivery. Review opens it: the stock, the sales, the delivery date, and the working behind the number. The buyer claims it, so the team knows it is handled.

Something looks odd on another item, so the buyer presses Check it in your ERP. The ERP agrees with Narada. The number stands. See Your morning in 10 minutes.

9:00: stopping a stockout

On What to Order, the buyer clicks Due ≤7d. One part will run out before the next delivery. The central branch has spare stock, so Transfer before you buy offers a move from it. The buyer moves the stock in the ERP. The next stock file shows it.

10:00: order day

It is the buyer’s weekly order day. On What to Order, Narada’s short read at the top says how much to order and which lines look unusual.

Differs from your usual shows the lines that are not what the buyer normally orders. Show explains each one. On one line, Narada saw a supplier delivering later than promised, so it orders a little more. On another, the buyer knows a big customer just left, so the buyer lowers the quantity.
Transfer before you buy moves spare stock between branches first.
Build by supplier checks each supplier’s minimum order.
Build PO drafts one purchase order per supplier.
On each order, the buyer presses Download for my ERP, adds it in the ERP, and presses Placed in my ERP.

Narada never sends anything to a supplier. The ERP sends the orders, as always. See Your buying day.

Afternoon: questions in plain words

A salesperson asks whether a part will be in stock next week. Anyone can open Ask Narada and type the question. “What runs out first?” “Who should I chase today?” The answers use your own numbers, with a table or a chart underneath to check.

If the answer is work, such as a draft purchase order or a chase email, Narada prepares it as a card. Nothing happens until someone clicks.

Once a week: cash

The owner or finance spends 15 minutes on cash. Cockpit shows money going out to suppliers and coming in from customers over the next 12 weeks, and the tightest week. Collections ranks who owes the most and drafts each reminder, to read and send from your own email. See Your weekly cash check.

Friday: how the business moved

The owner opens Health to see the business numbers over time. Each number opens to its formula. Banked so far on Today shows what Narada has counted. To see what is behind it, ask Narada “What have we saved or recovered?”

Once a month

Clear Stock: stock that is not selling, and what to do with it. Return it to the supplier where you can.
Your Numbers: check the settings still match how you run the business.
Health: is the business getting better or worse, and where?